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COLLEGE OF A&A CALENDAR & DEADLINES-ACADEMIC YEAR 2017-2018

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August

2 Late Drop - Deadline
2 Declare Minor - Deadline (Graduating Students)
5 Curriculum Proposals Due to Faculty Senate
10 Withdrawal - Deadline
10 Classes End
11 Curriculum Proposals due to Undergrad and Graduate Studies Office
11 Study Days
12 Final Exams
12 Commencement
14 Intent to Graduate Activation begins (through Sept 5)
15-18 International New Student Orientation (ISO) days
15 All-College Meeting/Introduction of New Faculty & Staff, Penn Stater 7:30 a.m.- 1:00 p.m.
15 College New Faculty Orientation (2:00 - 5 p.m., ADRI, lunch included)
16 External evaluations for joint appointments due to the Dean’s Office
16 A&A International Student Orientation (ISO) (112 Borland 1:30 p.m.)
18 Leave of Absence Deadline
19 Domestic Students August NSO day (121 Borland 1:30 p.m.)
19 Transfer Student Orientation (TSO) (121 Borland 10:30 a.m.)
18-19 Arrival – New Students
20 Dean's Welcome Event (Wilna Taylor)
19-20 Arrival – Returning Students
20 Student Registration Deadline
21 A&A New Student Welcome (Esber Recital Hall 3:00-4:00 p.m.)
21 A&A New Student Ice Cream Social (Walters Courtyard 4:00-5:00 p.m.)
21 Classes begin
26 Regular Drop - Deadline at 11:59 p.m. (EST)
27 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award (to DDD Committee.  Nominees to Schreyer by Aug 30)
27 Art Ambassador's Kick Off Luncheon (Wilna Taylor)
27 Eisenhower Award for Distinguished Teaching (to DDD Committee.  Nominees to Schreyer by Aug 30)
27

Regular Add - Deadline through 11:59 p.m. (EST)

27 Late Drop Begins
28 Late Registration Begins

September

1 Online Penn State undergraduate applications available online.
4 Labor Day Holiday – No classes
6 Intent to Graduate Activation Deadline
8 Units P&T Guideline due to Dean's Office
8 Sabbatical Applications due to the Dean’s Office
14 Women of Color in Art and Design Symposium at Palmer Museum
15 Curriculum Proposals Due to Faculty Senate
19 Distinguished Professor Nominations due to Unit Heads
20 Unit heads review scholarship monies not spent for fall semester, and re-award (via Wendy Splain)
20 Schreyer Honors Day (121 Borland 1:00 pm)
22 Curriculum Proposals due to Undergraduate and Graduate Studies Office
25 Final Exam Conflict – Filing Period (through Oct. 15)

October

October President's Award for Engagement with Students (Call for Nominations. One nominee to University Committee by mid-January)
1 Alumni Achievement Award Nominations (if any) due to Alumni Association (Joyce Hoffman)
1 Enrollment targets due to Associate Dean for undergraduate programs
1 Unit’s P&T Guidelines due to the Dean’s Office
1 External evaluations for regular appointments due to the Dean’s Office
1 Graduate Enhancement Funding requests due from graduate officers to the Associate Dean of Academic Affairs
4 2017 Alumni Fellow Celebration (by invitation), hosted by Eric Barron and the Penn State Alumni Association
10 Open House for prospective students (Kelly Praskovich)
10 Arts Day 10-1 p.m. Arts District (Wilna Taylor)
11 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award (upload in Angel group)
11 Eisenhower Award for Distinguished Teaching (upload in Angel group)
12 Education Abroad Fair, Alumni Hall-HUB 11:00-4:00 p.m.
12 Creative Accomplishment/Research Competition faculty grant proposals due to the Associate Dean for Research
14 Evan Pugh Professorships Nominations to Academic Unit Heads if opening exist at University Level    
15 Alumni Association Dissertation graduate student nominations due to the Associate Dean of Academic Affairs
16 Final Exam Conflict Filing Deadline
27 Curriculum Proposals Due to Faculty Senate
28 Arts & Architecture Alumni Society Board Meeting, 121 Borland, 8:00 a.m.-12:00 p.m.
29 The Every28hrs one minute play festival will be held at the main hall in the Pasquerilla Spiritual Center. First show at 1 p.m. and second show at 7 p.m. (Wilna Taylor)
30 Bunton Waller Graduate report due to graduate school
31 The Salon Conversations based on The Every28hrs one minute plays will be held in the Memorial Lounge at the Pasquerilla Center, 1-3 p.m. (Wilna Taylor)

November

1 Deadline for submission of information for Spring 2018 Arts Showcase (Amy Marshall)
1 The Salon Conversations based on The Every28hrs one minute plays will be held from 5-7 p.m. in the Memorial Lounge at the Pasquerilla Center (Wilna Taylor)
1 Internal (College) decision due on 2018 Alumni Fellow Award nominee
9 Event with Business School and Art Entrepreneur Minor (Wilna Taylor)
10 Curriculum proposals due to Undergraduate or Graduate Studies Office
10 Late Drop Deadline
10 Dean receives sabbatical approvals from Old Main
11 Declare Minor Deadline (Graduating Students)
13 Dean sends out memo regarding sabbatical approvals to sabbatical applicant and unit head
15 Distinguished Professor Nominee (to Office of the President)
19-25 Thanksgiving Holiday – No Classes
23-24 Thanksgiving Holiday – Offices closed
30 Recommended filing day for undergraduate applications

December

1 6th-year tenure and promotion dossiers completed at the Unit level and forwarded to the Dean’s Office
3 Faculty and Staff Achievement Awards due to Office of Human Resources
8 Withdrawal Deadline at 5:00 p.m. (EST)
8 Classes end
9-10 Study Days
11-15 Final Exams
12 All-College Meeting/Recognition Program for Years of Service, TBD.
12 All-College Holiday Reception, TBD
15 Curriculum Proposals Due to Faculty Senate
16 Commencement
21 Curriculum proposals due to Undergraduate or Graduate Studies Office
22 Offices close for the holidays

SPRING SEMESTER

January

2 Intent to Graduate Activation begins (through Jan 22)
2 Offices re-open
5 PSU Laureate Nominations due to Old Main
5 Student Leave of Absence Deadline
6 Arrival Day – New Students
7 Student Registration Deadline
4-26 College P&T Committee’s review period of 6th-year tenure and promotion dossiers
8 Confirm Spring Commencement Speaker
8 Classes begin
10 2018 Alumni Fellow Nomination due to Penn State Alumni Association (Joyce Hoffman)  
13 Regular Drop - Deadline
14 Regular Add - Deadline at 11:59 p.m. (EST)
14 Late Drop Begins
15 41st Annual Dr. Martin Luther King Memorial Banquet - Penn Stater Conference Center Hotel
15 Martin Luther King Day-No classes
16 Faculty Senate Nominations due to Dean's Office
16 Late Registration Begins
20 Application Deadline, Study Abroad Fall 2018
20 Unit Heads review scholarship monies not spent for Spring Semester and re-award (via Wendy Splain)
26 College P&T Committee completes reviews for 6th-year tenure and promotion and forwards to the Dean’s Office
30 Faculty Senate Ballots due to Dean's Office

February

1 Application Deadline, Study Abroad Summer 2018
2 Curriculum Proposals Due to Faculty Senate
2 4th -year dossiers completed at the Unit level and forwarded to the Dean’s Office
4-25 Dean’s review period of 6th-year tenure and promotion dossiers
5-23 College P&T Committee’s review period of 4th-year dossiers
9 College Faculty Award for Outstanding Teaching due to Dean’s Office
9 College Staff Award for Outstanding Service due to Dean’s Office
9 College Award for Excellence in Advising and Mentoring due to Dean’s Office
10 University Graduate Fellowship nominations due from graduate officers to the Associate Dean of Academic Affairs
12 Final Exam Conflict – Filing Period (through March 4)
14 All factual changes or new information must be submitted for 6th year and promotion dossiers
16 Curriculum Proposals due to Undergraduate or Graduate Studies Office
23 College P&T Committee completes reviews for 4th-year dossiers and forwards to the Dean

March

1 8th Annual Penn State President’s Concert (School of Music and Penn State Alumni Association) in Harrisburg, PA
2 Begin scholarship award process for upcoming fiscal year (via Wendy Splain)
2 Recommendations from The College Screening Committee due to the Dean for final approval
2 Curriculum proposals due to Undergraduate or Graduate Studies Office
5-20 Dean’s review period of 4th-year dossiers
3 All positive recommendations by the Dean (and all positive reviews prior to the Dean’s review for final tenure regardless of the Dean’s recommendation) forwarded to the University P&T Committee via Office of Human Resources
4-10 Spring Break – No Classes
5 Final Exam Conflict Filing Deadline
19 Accepted Student Visit Day (not confirmed) (Kelly Praskovich)
20 CIC Academic Leadership Program Nominations due to the Dean’s Office
23 Creative Achievement Award and Golumbic Scholar Bios due (Joyce Hoffman)
23 Curriculum Proposals Due to Faculty Senate
23 Names of people being considered for promotion and early tenure due to Dean's Office
25 Salon Conversation (dates may change) Wilna Taylor
28 2nd-year dossiers completed at the Unit level and forwarded to the Dean’s Office
31 Fixed Term Promotions due to Dean's Office

April

2-20 Dean’s review period of 2nd-year dossiers
6 Late Drop Deadline 11:59 p.m. (EST)
6 Declare Minor (Graduating Students)Deadline
12 Incentives and Innovations Grant Proposals due to UG Studies Office
13 Arts & Architecture Spring Awards Ceremony for students, faculty, and staff. TBD, 4:00 p.m.
15 Names of graduate student recipients of FEGR funds, Graham Fellowship requests, and Graduate recruitment requests due to the Associate Dean of Administration, Research and Graduate Studies
15 Arts & Architecture Alumni Award Nominations due to Joyce Hoffman
20 Curriculum Proposals due to Undergrad or Graduate Studies Office
21 Arts Crawl (evening), coordinated by various student groups in the College of Arts & Architecture
21 A&A Alumni/Graduating Student Tailgate, 3 hours prior to Blue/White Game Kickoff (Tentative)
24 Unit heads review list of eligible trustee scholarship recipients (via Linda Wheeland)
25 Unit Head/Director Yearly Evaluations due to the Dean’s Office
27 Withdrawal Deadlineat 5:00 p.m. (EST)
27 Classes end
28-29 Study Days
30 Post Tenure Reviews due to the Dean’s Office
30 Dean completes 2nd and 4th-year reviews and notifies faculty whose appointments will not be continued, in accordance with the provisions of HR-23
30 College Input on academic unit leader/director due to the Dean’s Office
30 Faculty Scholar Medal for Outstanding Achievement (Arts & Humanities) (to Unit Heads)
30-5/4 Final Exams

May

1 Application Deadline, Study Abroad Spring 2018
1 Deadline for students to accept undergraduate offer to Penn State.
2 External names for P&T due to Dean's Office
2 Reserve hotel rooms for next Spring Commencement Speaker and Alumni Representative
4 All final decisions on promotion and tenure completed by the President based on recommendations of the Executive Vice President and Provost; all candidates notified of the results of the reviews
6 Final day for unit heads to select students for trustee scholarships (via Linda Wheeland)
6 Pre-Commencement Gathering 9:45-11:00 a.m., Walters Courtyard (not confirmed)
6 Commencement Ceremony 12:00 p.m., Eisenhower Auditorium
TBA Commencement Rehearsal 10:30 a.m.-12:30 p.m.
15 New Student Orientation (NSO) begins (runs through mid July)
15 Dean completes Fixed-Term Promotions
20 Deadline for submission of information for fall 2018 Arts Showcase (Amy Marshall)
25 Curriculum proposals due to Faculty Senate

June

1 Unit’s P&T Representative for College Committee due to the Dean’s Office
1 Faculty Evaluation Logs due to the Dean’s Office
1 Private Consulting Forms due to the Dean’s Office
1 College Committee Representatives due to the Dean’s Office
11 Unit heads review endowments that have an option for retaining current available spending in income account, or revert to principal (via Wendy Splain)
30 Deadline for summer tuition assistance requests from graduate students
30 Dean completes Post-Tenure Reviews

July

15 Administrative Guidelines (with revisions) made available electronically at http://www.psu.edu/vpaa/pdfs/p and t %20guidelines.pdf Important:  Unit heads must review revisions and then update their unit guidelines accordingly and seek faculty approval.  Unit heads need to submit their guidelines to the Dean by September 8th of each year.