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COLLEGE OF A&A CALENDAR & DEADLINES-ACADEMIC YEAR 2016-2017

August

2 Late Drop - Deadline
2 Declare Minor - Deadline (Graduating Students)
5 Curriculum Proposals Due to Faculty Senate
10 Withdrawal - Deadline
10 Classes End
11 Study Days
12 Final Exams
13 Commencement
15-18 International New Student Orientation (ISO) days
15 Intent to Graduate Activation begins (through Sept 6)
17 External evaluations for joint appointments due to the Dean’s Office
16 College New Faculty Orientation (12:30 - 5 p.m., lunch included)
16 All-College Meeting/Introduction of New Faculty & Staff, Penn Stater 7:30 a.m.- noon.
16 A&A International Student Orientation (ISO) (112 Borland 1:30 p.m.)
19 Domestic Students August NSO day (121 Borland 1:30 p.m.)
19 Transfer Student Orientation (TSO) (121 Borland 10:30 a.m.)
19 Leave of Absence Deadline
19-20 Arrival – New Students
20 Dean's Welcome Event (Wilna Taylor)
20-21 Arrival – Returning Students
21 Student Registration Deadline
21 A&A New Student Welcome (Esber Recital Hall 3:00-4:00 p.m.)
21 A&A New Student Ice Cream Social (Walters Courtyard 4:00-5:00 p.m.)
22 Classes begin
27 Regular Drop - Deadline
27 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award (to DDD Committee.  Nominees to Schreyer by Aug 30)
27 Art Ambassador's Kick Off Luncheon (Wilna Taylor)
27 Eisenhower Award for Distinguished Teaching (to DDD Committee.  Nominees to Schreyer by Aug 30)
28

Regular Add - Deadline (through 11:59 p.m. (ET) Aug 28)

28 Late Drop Begins
29 Late Registration Begins

September

1 Online Penn State undergraduate applications available online.
5 Labor Day Holiday – No classes
6 Intent to Graduate Activation Deadline
9 Units P&T Guideline due to Dean's Office
9 Sabbatical Applications due to the Dean’s Office
12 Curriculum proposals due to Undergraduate or Graduate Studies Office
16 Curriculum Proposals Due to Faculty Senate
19 Distinguished Professor Nominations due to Unit Heads
20 Unit heads review scholarship monies not spent for fall semester, and re-award (via Wendy Splain)
20 Schreyer Honors Day (121 Borland 1:00 pm)
23 Curriculum Proposals due to Undergraduate and Graduate Studies Office
26 Final Exam Conflict – Filing Period (through Oct. 16)

October

October President's Award for Engagement with Students (Call for Nominations. One nominee to University Committee by mid-January)
1 Alumni Achievement Award Nominations (if any) due to Alumni Association (Joyce Hoffman)
1 Enrollment targets due to Associate Dean for undergraduate programs
1 Unit’s P&T Guidelines due to the Dean’s Office
1 External evaluations for regular appointments due to the Dean’s Office
1 Graduate Enhancement Funding requests due from graduate officers to the Associate Dean of Academic Affairs
10 Open House for prospective students (Kelly Praskovich)
10 Arts Day 10-1 p.m. Arts District (Wilna Taylor)
11 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award (upload in Angel group)
11 Eisenhower Award for Distinguished Teaching (upload in Angel group)
12 Education Abroad Fair, Alumni Hall-HUB 11:00-4:00 p.m.
12 Creative Accomplishment/Research Competition faculty grant proposals due to the Associate Dean for Research
14 Evan Pugh Professorships Nominations to Academic Unit Heads if opening exist at University Level    
15 Alumni Association Dissertation graduate student nominations due to the Associate Dean of Academic Affairs
16 Final Exam Conflict Filing Deadline
26 2016 Alumni Fellow Celebration (by invitation), hosted by Eric Barron and the Penn State Alumni Association
28 Curriculum Proposals Due to Faculty Senate
29 Arts & Architecture Alumni Society Board Meeting, 121 Borland, 8:00 a.m.-12:00 p.m.
29 The Every28hrs one minute play festival will be held at the main hall in the Pasquerilla Spiritual Center. First show at 1 p.m. and second show at 7 p.m. (Wilna Taylor)
31 The Salon Conversations based on The Every28hrs one minute plays will be held in the Memorial Lounge at the Pasquerilla Center, 1-3 p.m. (Wilna Taylor)

November

1 Deadline for submission of information for Spring 2015 Arts Showcase (Amy Marshall)
1 The Salon Conversations based on The Every28hrs one minute plays will be held from 5-7 p.m. in the Memorial Lounge at the Pasquerilla Center (Wilna Taylor)
1 Internal (College) decision due on 2017 Alumni Fellow Award nominee
9 Event with Business School and Art Entrepreneur Minor (Wilna Taylor)
11 Dean receives sabbatical approvals from Old Main
11 Late Drop Deadline
11 Declare Minor Deadline (Graduating Students)
11 Curriculum proposals due to Undergraduate or Graduate Studies Office
13 Dean sends out memo regarding sabbatical approvals
15 Distinguished Professor Nominee (to Office of the President)
20-26 Thanksgiving Holiday – No Classes
24-25 Thanksgiving Holiday – Offices closed
30 Recommended filing day for undergraduate applications

December

1 2017 A&A Alumni Award Nominations due to Alumni Office
3 Faculty and Staff Achievement Awards due to Office of Human Resources
5 6th-year tenure and promotion dossiers completed at the Unit level and forwarded to the Dean’s Office
9 Withdrawal Deadline
9 Classes end
10-11 Study Days
12-16 Final Exams
14 All-College Meeting/Recognition Program for Years of Service, Nittany Lion Inn 2:00-3:00 p.m.
14 All-College Holiday Reception, Nittany Lion Inn 3:00-5:00 p.m.
16 Curriculum Proposals Due to Faculty Senate
17 Commencement
23 Offices close for the holidays

SPRING SEMESTER

January

2 Intent to Graduate Activation begins (through Jan 23)
2 Curriculum proposals due to Undergraduate or Graduate Studies Office
3 Offices re-open
6 Student Leave of Absence Deadline
7 Arrival Day – New Students
8-28 College P&T Committee’s review period of 6th-year tenure and promotion dossiers
8 Confirm Spring Commencement Speaker
8 Student Registration Deadline
9 Classes begin
10 2017 Alumni Fellow Nomination due to Penn State Alumni Association  
14 Regular Drop - Deadline
15 Regular Add - Deadline (at 11:59 p.m. (ET) Jan. 15)
15 Late Drop Begins
15 41st Annual Dr. Martin Luther King Memorial Banquet - Penn Stater Conference Center Hotel
16 Faculty Senate Nominations due to Dean's Office
16 Martin Luther King Day-No classes
16 Late Registration Begins
20 Application Deadline, Study Abroad Fall 2017
20 Unit Heads review scholarship monies not spent for Spring Semester and re-award (via Wendy Splain)
28 College P&T Committee completes reviews for 6th-year tenure and promotion and forwards to the Dean’s Office
30 Faculty Senate Ballots due to Dean's Office

February

1 Application Deadline, Study Abroad Summer 2017
3 4th -year dossiers completed at the Unit level and forwarded to the Dean’s Office
3 Curriculum Proposals Due to Faculty Senate
4-25 Dean’s review period of 6th-year tenure and promotion dossiers
4-25 College P&T Committee’s review period of 4th-year dossiers
9 College Faculty Award for Outstanding Teaching due to Dean’s Office
9 College Staff Award for Outstanding Service due to Dean’s Office
9 College Award for Excellence in Advising and Mentoring due to Dean’s Office
10 University Graduate Fellowship nominations due from graduate officers to the Associate Dean of Academic Affairs
13 Final Exam Conflict – Filing Period (through March 5)
15-18 College Art Association annual conference in New York City
17 Unit heads RSVP’s are due to Development Office, regarding attendance at  the annual Endowment & Alumni Awards Luncheon
17 Curriculum Proposals due to Undergraduate or Graduate Studies Office
25 College P&T Committee completes reviews for 4th-year dossiers and forwards to the Dean

March

1 8th Annual Penn State President’s Concert (School of Music and Penn State Alumni Association) in Harrisburg, PA
2 Begin scholarship award process for upcoming fiscal year (via Wendy Splain)
2 Curriculum proposals due to Undergraduate or Graduate Studies Office
2-30 Dean’s review period of 4th-year dossiers
3 All positive recommendations by the Dean (and all positive reviews prior to the Dean’s review for final tenure regardless of the Dean’s recommendation) forwarded to the University P&T Committee via Office of Human Resources
5-11 Spring Break – No Classes
5 Final Exam Conflict Filing Deadline
16 Unit head deadline to reply to Development Office about display plans for Endowment/Awards Luncheon (in April)
19 Accepted Student Visit Day (not confirmed) (Kelly Praskovich)
22 CIC Academic Leadership Program Nominations due to the Dean’s Office
24 Curriculum Proposals Due to Faculty Senate
25 Salon Conversation (dates may change) Wilna Taylor
27 Names of people being considered for promotion and early tenure due to Dean's Office
28 2nd-year dossiers completed at the Unit level and forwarded to the Dean’s Office
31 Creative Achievement Award and Golumbic Scholar Bios due (Joyce Hoffman)

April

1-30 Dean’s review period of 2nd-year dossiers
7 Late Drop Deadline
7 Declare Minor (Graduating Students)Deadline
12 Incentives and Innovations Grant Proposals due to UG Studies Office
15 Names of graduate student recipients of FEGR funds, Graham Fellowship requests, and Graduate recruitment requests due to the Associate Dean of Administration, Research and Graduate Studies
21 Curriculum Proposals due to Undergrad or Graduate Studies Office
21 Arts & Architecture Spring Awards Ceremony, Esber Recital Hall, 4:00 p.m.
21 Annual Endowment/Awards Luncheon, Nittany Lion Inn, 11:00 a.m.-1:30 p.m.
21 Arts Crawl (evening), coordinated by various student groups in the College of Arts & Architecture
22 A&A Alumni/Graduating Student Tailgate, 3 hours prior to Blue/White Game Kickoff (Tentative)
24 Unit Head/Director Yearly Evaluations due to the Dean’s Office
24 Unit heads review list of eligible trustee scholarship recipients (via Linda Wheeland)
28 Withdrawal Deadline
28 Classes end
29-30 Study Days
30 Post Tenure Reviews due to the Dean’s Office
30 Dean completes 2nd and 4th-year reviews and notifies faculty whose appointments will not be continued, in accordance with the provisions of HR-23
30 College Input on academic unit leader/director due to the Dean’s Office
30 Faculty Scholar Medal for Outstanding Achievement (Arts & Humanities) (to Unit Heads)

May

1 Application Deadline, Study Abroad Spring 2018
1 Deadline for students to accept undergraduate offer to Penn State.
1 External names for P&T due to Dean's Office
2 Reserve hotel rooms for next Spring Commencement Speaker and Alumni Representative
1-5 Final Exams
6 Final day for unit heads to select students for trustee scholarships (via Linda Wheeland)
6 Pre-Commencement Gathering 9:45-11:00 a.m., Walters Courtyard (not confirmed)
6 Commencement Ceremony 12:00 p.m., Eisenhower Auditorium
14 All final decisions on promotion and tenure completed by the President based on recommendations of the Executive Vice President and Provost; all candidates notified of the results of the reviews
TBA Commencement Rehearsal 10:30 a.m.-12:30 p.m.
15 New Student Orientation (NSO) begins (runs through mid July)
20 Deadline for submission of information for fall 2017 Arts Showcase (Amy Marshall)
26 Curriculum proposals due to Faculty Senate

June

1 Unit’s P&T Representative for College Committee due to the Dean’s Office
2 Private Consulting Forms due to the Dean’s Office
2 Faculty Evaluation Logs due to the Dean’s Office
2 College Committees due to the Dean’s Office
11 Unit heads review endowments that have an option for retaining current available spending in income account, or revert to principal (via Wendy Splain)
30 Deadline for summer tuition assistance requests from graduate students

July

15 Administrative Guidelines (with revisions) made available electronically at http://www.psu.edu/vpaa/pdfs/p and t %20guidelines.pdf Important:  Unit heads must review revisions and then update their unit guidelines accordingly and seek faculty approval.  Unit heads need to submit their guidelines to the Dean by September 8th of each year.