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COLLEGE OF A&A CALENDAR & DEADLINES-ACADEMIC YEAR 2018-2019

August

8 Withdrawal - Deadline
9 Study Days
10 Final Exams
11 Commencement
13 Intent to Graduate Activation begins (through Sept 4)
14-18 International New Student Orientation (ISO) days
15 College New Faculty Orientation (2 - 5 p.m.)
16 All-College Meeting/Introduction of New Faculty & Staff, Nittany Lion Inn 8 a.m.- noon
16 External evaluations for joint appointments due to the Dean’s Office
16 A&A International Student Orientation (ISO) (112 Borland 1:30 p.m.)
17 Leave of Absence Deadline
17-18 Arrival – New Students
18 Domestic Students August NSO day (112 Borland 1:30 p.m.)
18 Transfer Student Orientation (TSO) (112 Borland 10:30 a.m.)
18-19 Arrival – Returning Students
19 Student Registration Deadline
19 A&A New Student Welcome (105 Forum 1:00 -2:00 p.m.)
19 A&A New Student Ice Cream Social (Stuckeman Lobby/Water Tower 2:00 - 3:00 p.m.)
20 Classes begin
25 Regular Drop - Deadline at 11:59 p.m. (EDT)
27 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award (to DDD Committee.  Nominees to Schreyer by Aug 30)
27 Eisenhower Award for Distinguished Teaching (to DDD Committee.  Nominees to Schreyer by Aug 30)
26

Regular Add - Deadline through 11:59 p.m. (EDT)

26 Late Drop Begins
27 Late Registration Begins

September

1 Online Penn State undergraduate applications available online.
3 Labor Day Holiday – No classes
4 Intent to Graduate Activation Deadline
7 Units P&T Guideline due to Dean's Office
7 Sabbatical Applications due to the Dean’s Office
15 Alumni Achievement Award Nominations (if any) due to Alumni Association (Joyce Hoffman)
19 Distinguished Professor Nominations due to Unit Heads, if any openings
20 Unit heads review scholarship monies not spent for fall semester, and re-award (via Wendy Splain)
21 Curriculum Proposals Due to Faculty Senate
21 Curriculum Proposals due to Undergraduate and Graduate Studies Office
24 Final Exam Conflict – Filing Period (through Oct. 14)

October

October President's Award for Engagement with Students (Call for Nominations. One nominee to University Committee by mid-January)
1 Enrollment targets due to Associate Dean for undergraduate programs
1 External evaluations for regular appointments due to the Dean’s Office
1 Graduate Enhancement Funding requests due from graduate officers to the Associate Dean of Academic Affairs
3 2018 Alumni Fellow Celebration (by invitation), hosted by Eric Barron and the Penn State Alumni Association. 2018 Honoree: Rob Cutietta (Music)
8 Fall Visit Day (Kelly Praskovich) 1-5 p.m. check-in Recital Hall
11 Atherton Award for Excellence in Teaching and Alumni Teaching Fellow Award
11 Eisenhower Award for Distinguished Teaching
12 Education Abroad Fair, Alumni Hall-HUB 11:00-4:00 p.m.
14 Evan Pugh Professorships Nominations to Academic Unit Heads if opening exist at University Level    
14 Final Exam Conflict Filing Deadline
15 Alumni Association Dissertation graduate student nominations due to the Associate Dean of Academic Affairs
16 Creative Accomplishment/Research Competition faculty grant proposals and submissions due to unit heads>
19-21 Parents Weekend, College Meeting, Oct 20, Mezzanine 11-2 p.m. with Kelly Praskovich
26 Curriculum Proposals Due to Faculty Senate
30 Creative Accomplishment/Research Competition faculty grant proposal submissions due to the Associate Dean for Research and Development
30 Bunton Waller Graduate report due to graduate school

November

1 Internal (College) decision due on 2019 Alumni Fellow Award nominee
2 Alumni Award and Donor Appreciation Luncheon (invite only)
2 Alumni Award Ceremony, Palmer Museum/Lipcon Auditorium, 4:00 p.m.
3 Arts & Architecture Alumni Society Board Meeting, 121 Borland, 8:00 a.m.-12:00 p.m.
9 Curriculum proposals due to Undergraduate or Graduate Studies Office
9 Late Drop Deadline
9 Declare Minor Deadline (Graduating Students)
10 Dean receives sabbatical approvals from Old Main
13 Dean sends out memo regarding sabbatical approvals to sabbatical applicant and unit head
15 Distinguished Professor Nominee(s) to Office of the President, if any openings
18-24 Thanksgiving Holiday – No Classes
22-23 Thanksgiving Holiday – Offices closed
27 Nominating dossiers to the Research office no later than noon
30 Recommended filing day for undergraduate applications

December

3 6th-year tenure and promotion dossiers completed at the Unit level and forwarded to the Dean’s Office
3 Faculty and Staff Achievement Awards due to Office of Human Resources
4- Jan 26 College P&T Committee’s review period of 6th-year tenure and promotion dossiers
4 Deadline to submit Faculty Scholar nominations to Vice Provost Research
7 Withdrawal Deadline at 5:00 p.m. (EDT)
7 Classes end
8-9 Study Days
10-14 Final Exams
12 All-College Meeting/Recognition for Years of Service Program. Reception immediately following, 1-5 p.m. Nittany Lion Inn.
14 Curriculum Proposals Due to Faculty Senate
15 Commencement
22 Curriculum proposals due to Undergraduate or Graduate Studies Office

SPRING SEMESTER

January

2 Intent to Graduate Activation begins (through Jan 21)
2 Offices re-open
4 Student Leave of Absence Deadline
5 PSU Laureate Nominations due to Old Main
5 Arrival Day – New Students
6 Student Registration Deadline
7 Nominations for President Award of Excellence in Academic Integration due to Old Main
7 Classes begin
8 Confirm Spring Commencement Speaker
10 2019 Alumni Fellow Nomination due to Penn State Alumni Association (Joyce Hoffman)  
12 Regular Drop - Deadline at 11:59 p.m. ET
13 Regular Add - Deadline at 11:59 p.m. ET
13 Late Drop Begins
14 Late Registration Begins
15 41st Annual Dr. Martin Luther King Memorial Banquet - Penn Stater Conference Center Hotel
16 Faculty Senate Nominations due to Dean's Office
20 Application Deadline, Study Abroad Fall 2019
20 Unit Heads review scholarship monies not spent for Spring Semester and re-award (via Wendy Splain)
21 Martin Luther King Day-No classes
26 College P&T Committee completes reviews for 6th-year tenure and promotion and forwards to the Dean’s Office
30 Faculty Senate Ballots due to Dean's Office

February

1 Unit call for decisions on 2019 Arts & Architecture Alumni Awards by end of semester.
1 Application Deadline, Study Abroad Summer 2019
1 4th -year dossiers completed at the Unit level and forwarded to the Dean’s Office
1 Curriculum Proposals Due to Faculty Senate
3-21 College P&T Committee’s review period of 4th-year dossiers
4-25 Dean’s review period of 6th-year tenure and promotion dossiers
9 College Faculty Award for Outstanding Teaching due to Dean’s Office
9 College Staff Award for Outstanding Service due to Dean’s Office
9 College Award for Excellence in Advising and Mentoring due to Dean’s Office
10 University Graduate Fellowship nominations due from graduate officers to the Associate Dean of Academic Affairs
11 Final Exam Conflict – Filing Period (through March 3)
14 All factual changes or new information must be submitted for 6th year and promotion dossiers
15 Curriculum Proposals due to Undergraduate or Graduate Studies Office
24 College P&T Committee completes reviews for 4th-year dossiers and forwards to the Dean

March

1 8th Annual Penn State President’s Concert (School of Music and Penn State Alumni Association) in Harrisburg, PA
2 Begin scholarship award process for upcoming fiscal year (via Wendy Splain)
2 Recommendations from The College Screening Committee for the college awards are due to the Dean for final approval
2 Curriculum proposals due to Undergraduate or Graduate Studies Office
3 All positive recommendations by the Dean (and all positive reviews prior to the Dean’s review for final tenure regardless of the Dean’s recommendation) forwarded to the University P&T Committee via Office of Human Resources
3-9 Spring Break – No Classes
3 Final Exam Conflict Filing Deadline
4- Apr 18 Dean’s review period of 4th-year dossiers
20 CIC Academic Leadership Program Nominations due to the Dean’s Office
22 Curriculum Proposals Due to Faculty Senate
23 Names of people being considered for promotion and early tenure due to Dean's Office
23 Creative Achievement Award and Golumbic Scholar Bios due (Joyce Hoffman)
28 2nd-year dossiers completed at the Unit level and forwarded to the Dean’s Office
31 Fixed Term Promotions due to Dean's Office

April

TBA Spring Open House
2-20 Dean’s review period of 2nd-year dossiers
3 Spring Awards Ceremony, 3-4 p.m. The Palmer Museum of Art, Lipcon Auditorium. Reception immediately following.
5 Late Drop Deadline 11:59 p.m. (EDT)
5 Declare Minor (Graduating Students)Deadline
12 Incentives and Innovations Grant Proposals due to UG Studies Office
13 A&A Alumni Student Tailgate, 3 hours prior to Blue/White Game Kickoff
15 Names of graduate student recipients of FEGR funds, Graham Fellowship requests, and Graduate recruitment requests due to the Associate Dean of Administration, Research and Graduate Studies
19 Arts & Architecture Alumni Award Nominations due to Joyce Hoffman
25 Unit Head/Director Yearly Evaluations due to the Dean’s Office
26 Withdrawal Deadline at 5:00 p.m. (EDT)
26 Classes end
26 Unit elections for committee seats should conclude by the last day of spring classes with results forwarded to the Dean's office by 5 p.m.
27-28 Study Days
29- May 3 Final Exams
30 Post Tenure Reviews due to the Dean’s Office
30 Dean completes 2nd and 4th-year reviews and notifies faculty whose appointments will not be continued, in accordance with the provisions of HR-23
30 College Input on academic unit leader/director due to the Dean’s Office

May

1 Application Deadline, Study Abroad Spring 2019
1 Deadline for students to accept undergraduate offer to Penn State.
2 External names for P&T due to Dean's Office
3-5 Commencement
4 All final decisions on promotion and tenure completed by the President based on recommendations of the Executive Vice President and Provost; all candidates notified of the results of the reviews
6 Final day for unit heads to select students for trustee scholarships (via Linda Wheeland)
6 Pre-Commencement Gathering 9:45-11:00 a.m.
6 Commencement Ceremony 12:00 p.m., Eisenhower Auditorium
10 Curriculum Proposals due to Undergrad or Graduate Studies Office
TBA Commencement Rehearsal 10:30 a.m.-12:30 p.m.
15 New Student Orientation (NSO) begins (runs through mid July)
15 Dean completes Fixed-Term Promotions
20 Deadline for submission of information for fall 2018 Arts Showcase (Amy Marshall)

June

1 Unit’s P&T Representative for College Committee due to the Dean’s Office
1 Faculty Evaluation Logs due to the Dean’s Office
1 Private Consulting Forms due to the Dean’s Office
1 College Committee Representatives due to the Dean’s Office
1 Unit heads review endowments that have an option for retaining current available spending in income account, or revert to principal (via Wendy Splain)
14 Curriculum proposals due to Faculty Senate
30 Deadline for summer tuition assistance requests from graduate students
30 Dean completes Post-Tenure Reviews

July

end of July Spend a Summer Day
15 Administrative Guidelines (with revisions) made available electronically at http://www.psu.edu/vpaa/pdfs/p and t %20guidelines.pdf Important:  Unit heads must review revisions and then update their unit guidelines accordingly and seek faculty approval.  Unit heads need to submit their guidelines to the Dean by September 8th of each year.